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Mailbox: Permissions

Use the Permissions page to determine which permissions to remove. It is a wizard page for the Add/Change Permissions and Remove Permissions operations.

New Mailbox Action Wizard Permissions page

Use the following options to add, change or remove Permissions:

  • User – Specifies user permissions to add or change. To select different users, click the down-arrow to display the User window. See the User Window topic for additional information.
  • Folder – Specifies the folder for which to change permissions. Click the down-arrow to display the Folder window. See the Folder Window topic for additional information.
  • Permission – Selects a permission to assign. Click the down-arrow to display the Permission window. See the Permission Window topic for additional information.
  • Propagate permissions to child folders – Propagates permissions to the child folders of the selected folders
  • Once User, Folder, and Permission are selected, click Add to add them to the summary of the action to be taken
  • To remove an added Permission, select it in the panel and click Remove

User Window​

Use the User window to select a user. The User window opens when the User down-arrow is selected on the Permissions page.

User Window

Select a user using the following options:

  • Users found in the following column – Select this option to identify users via a data table column

    • Use the drop-down menu to select a data table column containing either the Mailbox display name or email address

    • Select a data type for the selected field using the following options:

      • Exchange (Direct and Faster) – Connects to Exchange Mailboxes using the following data types:

        • Legacy Exchange DN
        • Display Name

      • Active Directory (Cross-Call and Slower) – Connects to Exchange mailboxes using the Active Directory Data Collector with the following data types:

        • User DN
        • Account Name
        • SID
        • SMTP Email Address

  • The list of users – Identifies users in one of the following ways:

    • Click Select to choose from the global address list (GAL)
    • Manually enter a user name and click Add. Repeat for additional users.
    • To restore anonymous permissions to folders, enter anonymous and click Add
    • To remove a user, select it and click Remove

Folder Window​

Use the Folder window to select folders. The Folder window opens when the Folder down-arrow is selected on the Permissions page.

Folder Window

Select a folder using the following options:

  • Folder names in the following column – Select from folder names present in the column

    • Click the down arrow and select either the folder path or the Entry ID column for that folder

    • Select the appropriate folder identifier type:

      • Folder Path
      • Entry ID

  • The list of folders – Select one of the default folders

    • Select a folder from the drop-down menu and click Add
    • To remove a folder, select it and click Remove

Permission Window​

Use the Permission window to specify permissions. The Permission window opens when the Permission down-arrow is selected on the Permissions page.

Permission Window

Specify permissions using the following options:

  • Permissions Level – Each permission level has a set of default selections. If a setting is changed, the Permissions Level field changes to Custom. Permission levels are associated with the different permissions available for assignment through Outlook. Options include:

    • None
    • Contributor
    • Reviewer
    • Nonediting Author
    • Author
    • Publishing Author
    • Editor
    • Publishing Editor
    • Owner

  • Read – Choose the read permissions from the following:

    • None
    • Full Details

  • Write – Select any desired write permissions from the following:

    • Create Items
    • Create subfolders
    • Edit Own
    • Edit all

  • Delete Items – Choose delete permissions from the following:

    • None
    • Own
    • All

  • Other – Select any other permissions to apply from the following:

    • Folder owner – User has all permissions for the folder
    • Folder Contact – User receives automated messages about the folder such as replication conflict messages, requests from users for additional permissions, and other changes to folder status
    • Folder visible – User can see the folder but cannot read or edit the items within

  • To add anonymous permissions, choose None

    • To re-add Anonymous to the folder but not assign any access, select a permission level to assign