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ExchangePS: Filter by Message

The Filter by Message page is used to define the filter conditions of the search. It is a wizard page for the category of:

  • Mailbox Search

ExchangePS Data Collector Wizard Filter by Message Conditions page

In the Select Conditions section, choose the filter logic:

  • All Conditions – All selected conditions must be met
  • Any condition – Any of the selected conditions must be met

Available conditions to select from include:

  • date when message expires according to policy – If selected, specify date range through the Date Range Selection window
  • with specific words in the retention policy – If selected, specify words through the Words window
  • with specific words in the subject – If selected, specify words through the Words window
  • with specific words in the body – If selected, specify words through the Words window
  • with specific words in the subject or body – If selected, specify words through the Words window
  • with specific words in the recipient’s address – If selected, specify words through the Words window
  • with specific words in the sender’s address – If selected, specify words through the Words window
  • that was received in a specific date range – If selected, specify date range through the Date Range Selection window
  • with specific words in the attachment – If selected, specify words through the Words window

See the Date Range Selection Window and Words Window topics for additional information.

In the Select Search Mailbox Parameters section, select the desired filter parameters:

  • Do not Include Archive
  • Include Unsearchable Items
  • Search Dumpster
  • Search Dumpster Only

Date Range Selection Window​

The Date Range Selection window is opened by the Specify Date Range... option for a date related filter on the Filter by Message page.

Date Range Selection window

Select the range category on the left and configure the range setting in the enabled fields:

  • Over – Select the number and time units. The available time units are: Days, Months, or Years.
  • Last – Select the number and time units. The available time units are: Days, Months, or Years.
  • Before – Drop-down menu opens a calendar selection view, choose the end date
  • After – Drop-down menu opens a calendar selection view, choose the start date
  • Between (Date) – Drop-down menus open calendar selection view, choose the start and end dates
  • Between – Select the numbers for the lower and upper range boundary, and the desired time units. The available time units are: Days, Months, or Years.

When the date range is specified, click OK. The selected date range shows as a filter on the Filter by Message page. Click the filter to open the Date Range Selection window to modify the date range.

Words Window​

The Words window is opened by the Specify words... option for a word related filter on the Filter by Message page.

Words window

In the Search property section, choose the filter logic:

  • All Words – All selected word filters must be met
  • Any Words – Any of the selected word filters must be met

Then, configure the required words in the filter list. Enter the word in the textbox and click Add. To delete a word from the filter list, select the word and click Remove.

When the word list is complete, click OK. The specified words show as a filter on the Filter by Message page. Click the filter to open the Words window to modify the list.