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ExchangePublicFolder: Scope

The Scope page is used to define which folders will be included will be searched by this query. It is a wizard page for all of the categories.

Exchange Public Folder Data Collector Wizard Scope page

In the Choose Type of Public Folders to be queried section, select either:

  • Default Public Folders – User can access these folders directly with client applications such as Microsoft Outlook. In its default configuration, Exchange System Manager displays these folders when a public folder tree is expanded.
  • System Public Folders – Users cannot access these folders directly. Client applications, such as Microsoft Outlook, use these folders to store information such as free and busy data, offline address lists, and organizational forms. Other folders hold configuration information that is used by custom applications or by Exchange itself. The Public Folders tree contains extra system folders, such as the EFORMS REGISTRY folder, that do not exist in general-purpose public folder trees.

In the Choose Scope of Public Folders to be queried section, select one of the following options:

  • All Public Folders – Returns all public folders within the targeted environment

  • Selected Public Folders – Returns only those public folders specified on the Scope page of the query

  • Selected Table – Returns only those public folders within the table and field name specified on the Scope page of the query

Scope to the Selected Public Folders​

When Scope to Selected Public Folders is selected on the Scope page, the options to specify the desired folders are enabled.

Scope page with Selected Public Folders option selected

Configure the scope of the selected public folders to be queried:

  • Select public folders from – Enter the name of the server hosting the desired public folders and click Retrieve. The box will populate with available public folders.
  • Add – Adds the selected folders
  • Add Recursive – Adds the selected folders and all child folders. Not adding recursive folders will add only the selected folder without its child folders.
  • Highlight selected host folders – Highlights all the folders that are physically housed on the selected host. If enabled, physically housed folders show in bold text in the list that is returned after clicking Retrieve.

The selected public folders are added in the table at the bottom. Click Remove to delete a selected word from the filter list.

Scope to Selected Table​

When Scope to Selected Table is selected on the Scope page, the options to specify the desired tables are enabled.

Scope page with Selected Table option selected

Configure the selected tables to be queried:

  • Table Name – retrieves the list of selected public folders from a Access Analyzer database table. Click Retrieve to populate the Table name box with all available tables within the database.

    • The Table name box can be filtered by entering a name in the textbox and clicking Retrieve

  • Field name – Select the desired table and the available fields will populate the Field names box. Select the field containing the public folder names.