SP_SharedLinks Job
The SP_SharedLinks Job provides an overview of the shared links configured with SharePoint Online, with visibility into Anonymous Sharing, External User Sharing, and activity pertaining to Shared Links.
Analysis Tasks for the SharedLinks Job
Navigate to the Jobs > SharePoint > 8.M365 > SP_SharedLinks > Configure node and select Analysis to view the analysis tasks.
CAUTION: Do not modify or deselect the selected analysis tasks. The analysis tasks are preconfigured for this job.
The default analysis tasks are:
- Calculate anonymous sharing – Creates the SA_SP_AnonynomousSharing_Details table accessible under the job's Results node
- Summarize anonymous sharing – Creates the SA_SP_AnonynomousSharing_Summary table accessible under the job's Results node
- Calculate shared links – Creates the SA_SP_SharingLinks_Details table accessible under the job's Results node
- Summarize shared links – Creates the SA_SP_SharingLinks_SiteCollection and SA_SP_SharingLinks_Tenant_Summary tables accessible under the job's Results node
- Calculate Shared Links Activity – Creates the SA_SP_SharingLinks_Activity_Details, SA_SP_SharingLinks_Creation_Detail_Last_7_Days, and SA_SP_SharingLinks_Creation_Summary_Last_7_Days tables accessible under the job's Results node
In addition to the tables created by the analysis tasks, the SP_Shared Links Job produces the following preconfigured reports:
| Report | Description | Default Tags | Report Elements |
|---|---|---|---|
| Anonymous Sharing | This report highlights instances where resources are anonymously shared via a shareable link in SharePoint Online. | None | This report is comprised of three elements: - Bar Chart – Provides information on the top site collections and anonymously shared files - Table – Provides details anonymous sharing summary by site collection - Table – Provides details on anonymously sharing details |
| Shared Link Activity | This report highlights instances of activity via shared links in SharePoint Online. | None | This report is comprised of three elements: - Bar Chart – Provides information on the shared link creation for the last 7 days OneDrive summary - Table – Provides details on shared link creation summary for the last 7 days - Table – Provides details on shared link activity |
| Shared Links | This report highlights instances of shared links in SharePoint Online. | None | This report is comprised of three elements: - Bar Chart Table– Provides information on the shared link summary - Bar Chart– Provides details on top site collections by shared files - Table – Provides details on site collection summary - Table – Provides details on shared links |