Reports
After the first scan of a SharePoint Online source group completes, three pre-built reports become available under the Reports section. These reports help you answer key security questions about your SharePoint environment: which files carry sensitive data, how broadly content is shared, and where stale or redundant data accumulates across your sites.
Available reports
| Location | Report | Description |
|---|---|---|
| Access / Shared Links Report | Shared Links Report | Shows all sharing links across your SharePoint environment, with breakdowns by sharing scope (organization, anonymous, specific people), active status, sensitive data type, and site. Use this report to identify overly broad sharing and links that expose sensitive files. |
| Content / ROT Analysis | ROT Analysis | Identifies Redundant, Obsolete, and Trivial (ROT) data across your SharePoint sites, including stale files not modified in over a year, duplicate files by content hash, and stale files containing sensitive data. Use this report to prioritize data cleanup and reduce unnecessary exposure of aging content. |
| Content / Scan Overview | Scan Overview | Summarizes the results of the most recent scan across all sites, including total site count, file count, total storage, and files with sensitive data. Use this report to confirm scan coverage and quickly identify which sites hold the most sensitive content. |