Configure the Product to Crawl an Entire SharePoint Online Tenancy

Typically SharePoint environments are crawled on a per site collection basis. Sometimes however there is a need to crawl an entire SharePoint Online tenancy. The following guide details the step-by-step instructions in order to configure a whole tenancy for collection.

1. Add SharePoint Online source as described in the SharePoint Online section.

   NOTE: If this option is not available within the source type selection then it would suggest that the source type is not currently licensed, please contact support for more details.

2. The Source is configured to the tenancy level, therefore we recommend specifying the URL as the root site collection URL. This is however not a requirement if you do not have a root site collection.

3. Specify an account with tenancy administration rights. Accounts can be specified in either the default AD format DOMAIN\USERNAME, or in the format of the user's email address USERNAME@DOMAIN.

4. The Match Rules are an important configuration option, defining which site collections will be crawled. Here are some example match rules that may be required:

   • .*\/Personal\/.*—Identifying "/personal/" within the URL (as per the below example) - this would be the correct configuration to crawl end-user's OneDrive site collections (OneDrive for Business)
   • .*— Identifies any site collections, ensuring that all collections will be crawled

5. Define the required Classification Template, as well as the Detection Period which defines how often we will detect new site collections

6. Select Save.