Computer Reports

Computer Reports contains reports for the Computer objects in the directory. Search a specific report by typing its name in the Search Reports box.

Click any of the report template from the list to Generate Reports.

Following is the list of reports for this category:

Reports	Description
Computers and operating system	Returns all computers.
Computers by frequency of use	Returns computers with their frequency of use.
Computers created in X days	Returns computers created in specified number of days.
Computers modified in X days	Returns computers modified in specified number of days.
Computers that have never logged on to the network	Returns computers that have never logged on to the network.
Computers trusted for delegation	Returns all Computers trusted for delegation.
Computers with Windows 10	Returns computers with Windows 10.
Computers with Windows 2008 (Non Domain Controllers)	Returns computers with Windows 2008 (Non Domain Controllers).
Computers with Windows 2012 (Non Domain Controllers)	Returns computers with Windows 2012 (Non Domain Controllers).
Computers with Windows 7	Returns computers with Windows 7.
Computers with Windows 8	Returns computers with Windows 8.
Computers with Windows 8.1	Returns computers with Windows 8.1.
Computers with Windows Vista	Returns computers with Windows Vista.
Disabled Computers	Returns all the disabled computers.
Disabled computers and their operating system	Returns all disabled computers and their operating system.
Domain Controllers in Domain	Returns all Domain Controllers in domain.
Domain Controllers running Windows 2008	Returns Domain Controllers running Windows 2008.
Domain Controllers running Windows 2012	Returns Domain Controllers running Windows 2012.
Enabled Computers	Returns all the enabled computers.
Inactive Computers from X days	Returns all the computers which are inactive by specified number of days.
Managed Computers	Returns all managed computers.
Unmanaged Computers	Returns all unmanaged computers.

See Also:

• Generate Reports
• Manage Reports
• Group Reports
• User Reports
• Contact Reports

Contact Reports

Contact Reports contains reports for the Contact objects in the directory. Search a specific report by typing its name in the Search Reports box.

Click any of the report template from the list to Generate Reports.

Following is the list of reports for this category:

Report	Description
Mail-enabled users and contacts with a phone number (Exchange).	Returns all recipients who have a phone number.
User and contacts with a phone number.	Returns all recipients who have a phone number.

See Also:

• Generate Reports
• Manage Reports
• Group Reports
• User Reports
• Computer Reports

Reports

The GroupID Reports enables you to generate web-based reports for an identity store. It offers a wizard guided report generation process that accounts for quick and easy reporting.

GroupID reports are organized into four categories:

• User Reports
• Group Reports
• Computer Reports
• Contact Reports

NOTE: A Microsoft Entra ID based identity store does not support the computer and contact object types.

You can view, edit, and delete the created reports. You can also download them in Excel and PDF formats.

The user interface of Reports Dashboard is as follows:

Different elements of the Dashboard are described below:

• Look on the top of the page for Reports Search. Use it to locate and display information for reports.

• In the top right corner, you will find the following icons:

  • Click the Help icon to launch the portal help.

  • Your name also appears as an icon. On clicking it, you are presented with the following options:

    • Connected identity store.

    • GroupID version

    • See full profile.

    • My Applications

      Displays GroupID and third party applications that the user is connected to. Click Add Apps to add new applications.

    • Enroll your account.

    • Change Password.

    • Switch account

    • Sign Out of the portal.

• The Dashboard displays general information about the Reports portal such as:

  • Name of the identity store the Reports portal is connected to.
  • Name of the domain.
  • Number of each type directory objects in the directory.

• In the Pinned Reports section, you can pin the reports you most frequently will use.

  You can unpin the pinned reports from the dashboard by clicking the unpin icon on the top right corner of the card.

• In the Recent Reports section, you can view the most recent reports you have created or used.

  You can pin the recent reports by clicking pin icon on the top right corner of the card.

• Look on the left side of the page for the navigation pane, which lists links to the following:

  • Dashboard
  • User Reports
  • Group Reports
  • Computer Reports
  • Contact Reports

See Also:

• Generate Reports
• Manage Reports
• Group Reports
• User Reports
• Computer Reports
• Contact Reports

Generate Reports

Generating reports in GroupID Portal is a two step process that makes the reporting process quick and easy. The steps for generating a report are the same for all reports; you have to specify settings, such as the source container or organizational unit, the field to sort all records, and the display names for the fields in the report.

After generating a report, you can download it in different formats such as Excel, PDF, and HTML.

You can generate a report in any of the two ways:

• Use the Create Report option.
• Use a Scheduled Reports job.

Of these, the last method can only be used for a report that has previously been generated.

What do you want to do?

• Create a Report
• Scheduled Report job

Create a Report

Reports are generated for the domain that your machine is joined to. For example, when your machine is joined to a domain, techwr5.local, reports would display data for techwr5.local.

To generate a report:

1. In GroupID Portal, select Reports from the left pane.

2. On Reports Portal, select the type of objects whose report you want to generate. It will display the reports templates for that object.

   For example, to create a user report, click User Report from left pane. You will see all the user reports that you can generate.

3. Click on the template of your choice from the list and click Create Report.

4. In Step 1 of generating a report:

   1. You can specify a custom title for your report. Type the title of the report, replacing the existing one, in the Report Name box.

   2. Click Browse to open the Select Container dialog box and select the required source container. The default selection is the Global Catalog.

   3. Select the Include sub containers check box to include the sub-containers for the selected container when reporting.

   4. In the Filter Criteria section, modify the default LDAP filter as required. This filter is used for selecting items from the container, to display in the report.

      To add additional filter, click Add More Filters.

   5. Click Next.

5. In Step 2 of generating a report:

   1. The Fields section displays the fields that will be included in the report. You can add or remove fields from the list. You can also move the given fields to change their order.

   2. From Sort By drop down list, select the field by which you want to sort the results in the report.

   3. From Schedule drop down list, select the schedule for the report. If you select a schedule, the report will run automatically on the specified time of the schedule.

   4. Click Finish.

      Report based on the setting you set on the portal is displayed. The report displays the following information:

      1. Connected identity store name
      2. The selected container
      3. Number of the records fetched
      4. Date the report was created on
      5. The filter applied while creating the report
      6. List of the report results

      The report is then listed in the template's page. You can create multiple reports of the same template.

6. To download the report, click Download and select the format for the report (PDF, Excel, or HTML).

7. You can also pin the report on Dashboard by clicking Pin Report.

Scheduled Report job

You can create a Scheduled Report job on GroupID Admin Center. See Reports Schedule

See Also:

• Reports
• Manage Reports
• Group Reports
• User Reports
• Computer Reports
• Contact Reports

Group Reports

Group Reports contains reports for the Group objects in the directory. Search a specific report by typing its name in the Search Reports box.

Click any of the report template from the list to Generate Reports.

Following is the list of reports for this category:

Reports	Description
All distribution groups in domain	Provides a list of distribution groups in the domain.
All domain local distribution groups in domain	Provides a list of distribution groups with Domain Local scope in the domain.
All domain local groups in domain	Provides a list of groups with Domain Local scope in the domain.
All domain local security groups in domain	Provides a list of security groups with Domain Local scope in the domain.
All global distribution groups in domain	Provides a list of distribution groups with Global scope in the domain.
All global groups in domain	Provides a list of groups with Global scope in the domain.
All global security groups in domain	Provides a list of security groups with Global scope in the domain.
All groups in domain	Provides a list of groups in the domain.
All groups with report to originator set to False	Provides a list of groups with the ‘Send delivery reports to message originator’ option not selected. The message sender does not receive a delivery report on sending a message/email.
All groups with report to originator set to True	Provides a list of groups with the ‘Send delivery reports to message originator’ option selected. The message sender receives a delivery report on sending a message/email.
All groups with report to owner set to False	Provides a list of groups with the ‘Send delivery reports to group manager’ option not selected. The manager does not receive delivery reports for the group.
All groups with report to owner set to True	Provides a list of groups with the ‘Send delivery reports to group manager’ option selected. The manager receives delivery reports for the group.
All security groups in domain	Provides a list of security groups in the domain.
All universal distribution groups in domain	Provides a list of distribution groups with Universal scope in the domain.
All universal groups in domain	Provides a list of groups with Universal scope in the domain.
All universal security groups in domain	Provides a list of security groups with Universal scope in the domain.
All unmanaged groups in domain	Provides a list of unmanaged (static) groups in the domain. Any change in the membership of an unmanaged group is made manually.
Deleted groups	Provides a list of logically deleted groups. Logically deleted groups are those expired groups that are not renewed within the time interval set in the identity store configurations.
Distribution Lists managed by GroupID	Provides a list of the distribution lists that are managed by GroupID.
Distribution lists with no delivery restrictions (Exchange)	Provides a list of groups that can receive email from everyone.
Dynasty with Script	Provides a list of Dynasties that have a script provided on the Smart Script tab of the Query Designer window.
Expired groups	Provides a list of groups that are either expired by the Group Life Cycle job according to their associated expiry policy or are manually expired by users.
Expiring groups	Provides a list of groups that are approaching their expiry date.
Groups and members	Provides a list of members for each group in the domain.
Groups and Members with Membership Type	Provides a list of groups with members along with their membership type.
Groups and number of members	Provides a count of total members per group.
Groups and number of members with nesting	Provides the grand total number of members of all groups in the selected container of the domain.
Groups and owners	Provides a list of owners and the groups they own.
Groups and their last modified time	Provides the date and time of the last change made to a group, such as change in membership.
Groups changed in X days	Provides a list of groups that are changed in one day, seven days or one month.
Groups created in X days	Provides a list of groups created in the last one day, seven days or one month.
Groups hidden from address list	Provides a list of groups that do not appear in global address list (GAL) and other address lists that are defined in the Exchange organization.
Groups that have no members	Provides a list of groups without members.
Groups which do not require authentication to send to (Exchange)	Provides a list of groups that can receive messages from anonymous users. This allows external senders to send messages to distribution groups.
Groups which require authentication to send to (Exchange)	Provides a list of groups that cannot receive messages from anonymous users. This prevents external senders from sending messages to distribution groups.
Groups with expiration policy defined	Provides a list of groups with an expiration policy defined.
Groups with membership hidden	Sometimes, to protect the privacy of the recipients, it is necessary to hide the members of a mail-enabled group. This report provides a list of such mail-enabled groups.
Groups with membership not hidden	Provides a list of mail-enabled groups with membership not hidden.
Groups with message delivery restrictions	Provides a list of groups with message delivery restrictions options specified.
Groups with message size restrictions	Provides a list of groups with restriction on the maximum message size.
Groups with no owner	Provides a list of groups that do not have an owner.
Groups with security types	Provides a list of the groups with security types. GroupID supports three security types: Public, Private, and Semi-Private.
Groups without additional owners	Provides a list of groups that do not have any GroupID or Microsoft Exchange additional owner.
Groups without expiration policy defined	Provides a list of groups without an expiration policy defined.
Groups without message delivery restriction	Provides a list of groups with no message delivery restrictions. Members of such groups can send messages to users in your Exchange organization and can accept or reject messages sent by any user.
Groups without message size restrictions	Provides a list of groups that have no message size restriction on an entire message as a whole, or the size of individual parts of a message, or both.
Mail-enabled groups and members (Exchange)	Provides a list of mail-enabled groups and members.
Mail-enabled groups and number of members (Exchange)	Provides a list of mail-enabled groups and the count of members they have.
Mail-enabled groups and number of members with nesting (Exchange)	Provides the grand total number of members of all mail-enabled groups in the selected container of the domain.
Mail-enabled groups and owners (Exchange)	Provides a list of all mail-enabled groups and their owners.
Mail-enabled groups and the time they were last used (Exchange)	Provides a list of groups with a time stamp of the last time mail was sent to the group. The Group Usage Service job is required for this report.
Mail-enabled groups and their last modified time (Exchange)	Provides a list of all mail-enabled groups and the date and time when they were last modified.
Mail-enabled groups with no members (Exchange)	Provides a list of all mail-enabled groups having no members.
Mail-enabled groups with no owner (Exchange)	Provides a list of mail-enabled groups having no owner.
Mail enabled Security Groups (Exchange)	Provides a list of mail-enabled groups in the domain.
Owners and objects they own Listed in User Reports category as well.	Provides a list of managers and their direct reports.
Security Groups managed by GroupID	Provides a list of the security groups that are managed by GroupID.
Smart Groups/Dynasties with their update status	Provides a list of Smart Groups and Dynasties with their update status information.
Smart Groups and Included members	Provides a list of Smart Group members that are mentioned in the Include list on the Include/Exclude tab of the Query Designer window.
Smart Groups and number of expected members	Provides a count of the expected members for the Smart Groups in the selected container or domain.
Smart Groups and their expected membership	Provides information of expected members for the Smart Groups in the selected container or domain.
Smart Groups in current domain	Provides a list of Smart Groups in the domain.
Smart Groups with Exclude members	Provides a list of Smart Group members that are mentioned in the Exclude list on the Include/Exclude tab of the Query Designer window.

See Also:

• Generate Reports
• Manage Reports
• User Reports
• Computer Reports
• Contact Reports

Manage Reports

Once you generate a report, the report is listed under the template you used to create it. The Reports listings displays the following for each report:

• Report name
• Category
• Created On
• Modified On
• Actions

You can run, edit, download, and delete the job from the Reports listing.

What do you want to do?

• Run a Report
• Edit a Report
• Download a Report
• Delete a Report

Run a Report

You can run a previously generated report to view the latest data for it.

1. In GroupID Portal, select Reports from the left pane.

2. On Reports Portal, select the type of object (User, Group, Computer, or Contact) whose report you generated and click on the template that you used.

   The template page will list the generated report.

3. Click the Run arrow icon next to the report. It will run the report and display it on the page.

Edit a Report

When you generate a report, GroupID Portal saves the settings provided in the respective report. You can launch this wizard again for a report and edit the settings.

1. In GroupID Portal, select Reports from the left pane.

2. On Reports Portal, select the type of object (User, Group, Computer, or Contact) whose report you generated and click on the template that you used.

   The template page will list the generated report.

3. Click the Edit icon next to the report and follow the steps in Generate Reports. Make the relevant changes and click Finish to generate the report.

Download a Report

You can also download a report directly from the Report listing page.

1. In GroupID Portal, select Reports from the left pane.

2. On Reports Portal, select the type of object (User, Group, Computer, or Contact) whose report you generated and click on the template that you used.

   The template page will list generated report.

3. Click the Download icon next to the report and select one of the following format to download the report:

   1. Excel
   2. PDF
   3. HTML

Delete a Report

When you delete a report, all its settings are removed.

1. In GroupID Portal, select Reports from the left pane.

2. On Reports Portal, select the type of object (User, Group, Computer, or Contact) whose report you generated and click on the template that you used.

   The template page will list the generated report.

3. Click the Delete button next to the report. It will permanently delete the report.

See Also

• Generate Reports
• Group Reports
• User Reports
• Computer Reports
• Contact Reports

User Reports

User Reports contains reports for the User objects in the directory. Search a specific report by typing its name in the Search Reports box.

Click any of the report template from the list to Generate Reports.

Following is the list of reports for this category:

Report	Description
Direct Reports of X Manager	Provides a list of the direct reports of the specific manager.
Disabled Users	Provides a list of accounts with no authentication access to mail or computers in an organization.
Enabled Users	Provides a list of enabled users in the selected container.
Inactive Users	Provides a list of inactive users in the selected container.
Mailbox users hidden from exchange address lists (Exchange)	Provides a list of all the mailboxes that are currently hidden from the Exchange global address list (GAL) or other address lists.
Mailbox users with default message receiving size restriction (Exchange)	Provides a list of mailbox users with default message size for receiving messages.
Mailbox users with default message sending size restriction (Exchange)	Provides a list of mailbox users with default message size for sending messages.
Mailbox users with Default recipient limit (Exchange)	Provides a list of mailbox users with default recipients limits.
Mailbox users with default storage limit (Exchange)	Provides a list of mailbox users with default mailbox size for Microsoft Exchange.
Mailbox users with IMAP disabled (Exchange)	Provides a list of mailbox users that have IMAP mailbox protocol disabled for Microsoft Exchange Server.
Mailbox users with IMAP4 enabled (Exchange)	Provides a list of mailbox users that have IMAP mailbox protocol enabled for Microsoft Exchange Server.
Mailbox users with message receiving size restriction (Exchange)	Provides a list of mailbox users with message receiving size restriction.
Mailbox users with message sending size restriction (Exchange)	Provides a list of mailbox users with message sending size restriction.
Mailbox users with OWA disabled (Exchange)	Provides a list of mailbox users that have Outlook Web App disabled for them.
Mailbox users with OWA enabled (Exchange)	Provides a list of mailbox users that have Outlook Web App enabled for them.
Mailbox users with POP3 disabled (Exchange)	Provides a list of mailbox users that have POP3 mailbox protocol disabled for Microsoft Exchange Server.
Mailbox users with POP3 enabled (Exchange)	Provides a list of mailbox users that have POP3 mailbox protocol enabled for Microsoft Exchange Server.
Mailbox users with storage limit (Exchange)	Provides a list of mailbox users with default mailbox size for Microsoft Exchange.
Mail-enabled Recipients and the groups they are a member of (Exchange)	Provides a list of all mail-enabled recipients and the groups that they hold membership of.
Mail-enabled users and contacts with a phone number (Exchange)	Provides a phone list of accounts within an organization for only mail-enabled users and contacts.
Mail-enabled users hosted on Exchange server X (Exchange)	Provides a list of mail enabled users that are hosted on a specific exchange sever.
Mail-enabled users who can receive messages from all users (Exchange)	Provide a list of mail enabled users that can receive messages from all users.
Mail-enabled users who can send Email to maximum X recipients (Exchange)	Provides a list of mail-enabled users who can send email to specified number of recipients per message.
Managers and their Direct Reports	Provides a list of managers and their direct reports.
Non expiring user accounts	Provides a list of users account that will never expire.
OUs created in X days	Provides a list of organization units (OUs) that are created in specified number of days.
OUs modified in X days	Provides a list of organization units (OUs) modified in specified number of days.
Owners and objects they own Listed in Group Reports category as well.	Provides a list of owners and their direct reports.
Pending Terminate Users	Provides a list of users that have been terminated by their managers, but their termination request is pending for approval/rejection by an approver.
Recently expired users	Provides a list of users expired in one day, seven days or one month.
Recipients and the groups they are a member of	Provides a list of users and each group that they are a member of.
Tombstone Users	Provides a list of deleted users in the selected container. The deleted user remains in the directory for a period defined for tombstone lifetime.
User Life Cycle – Expired Users	Provides a list of expired users in a container.
User Life Cycle – Expiring Users	Provides a list of expiring users for a specific period. Expiring users are those who have been sent the final reminder because they have not validated their profiles within the profile validation life cycle period.
User Life Cycle – Extended Users	Provides a list of users for whom the profile validation period has been extended.
User Life Cycle – Terminated Users	Provides a list of terminated users in the selected container.
User Life Cycle – Transfer Pending Users	Provides a list of direct reports that have been transferred but the transfer has to be accepted or rejected yet.
User Life Cycle – Transferred Users	Provides a list of transferred users in the selected container.
User Life Cycle – Verified Users	Provides a list of users who have validated their directory profiles.
Users and contacts with a phone number Listed in Contact Reports category as well.	Provides a phone list of accounts within an organization.
Users changed in X days	Provides a list of users modified in one day, seven days or one month.
Users created in X days	Provides a list of users created in one day, seven days or one month.
Users member of Built in Security Groups	Provides a list of users that are member of default security groups, such as the Domain Admins group.
Users with multiple DL membership	Provides a list of users that are members of multiple distribution lists.
Users who are locked out	Provides a list of accounts that have been denied access to their computer.
Users who never logged on	Provides a list of users that have never logged on to the network.
Users with bad logon attempts in X days	Provides a list of users with bad logon attempts in specified time period.
Users with changed password	Provides a list all users accounts who changed their passwords.
Users with expiration set	Provides a list of user accounts set to expire after a certain number of days.
Users with expired password	Provides a list of user accounts with expired passwords.
Users with manager	Provides a list of users with a manager.
Users with missing contact numbers	Provides a list of users with missing contact numbers.
Users with password never expire	Provides a list of users whose passwords never expire.
Users with profile photo	Provides a list of users with profile photo.
Users with unchanged passwords	Provides a list all users accounts with unchanged passwords.
Users without manager	Provides a list of users without a manager.
Users without profile photo	Provides a list of users who do not have profile photo.

See Also:

• Generate Reports
• Manage Reports
• Group Reports
• Computer Reports
• Contact Reports