Choose your Job Template

For creating a job, GroupID Synchronize enables you to create a new job collection based on your setting and criteria. In addition to that, it also gives you multiple templates to directly create a job collection from.

Follow these steps:

1. On GroupID Portal, select Synchronize on left pane.
2. On the Synchronize portal, click Create New and then click Job Collection.
3. On the Choose Your Job Template page, enter job collection details and select whether to use a job group template or create the job group from scratch.
4. Click Next Step.

See Also

• Create a Job Collection

Create a Job Collection

A job collection is a group of individual jobs that you want to run in a particular order. For instance, you can create a job collection to synchronize user accounts between multiple Active Directory domains. You first create multiple Synchronize jobs to transfer data between two directories, and then combine them in a job collection. Then you can execute the job collection instead of executing each job one by one.

To understand how workflows work with Synchronize jobs, see the Synchronize Jobs and Workflows topic.

What do you want to do?

• Create a job Collection

Create a job Collection

1. On GroupID Portal, select Synchronize on left pane.

2. On the Synchronize portal, click Create New and then click Job Collection.

3. On the Choose your Job Template page, enter job collection details and select whether to use a job collection template or create the job collection from scratch.

4. Click Next Step

5. On the Synchronized Job Collection page, add jobs to the collection. You can either add existing jobs or create new jobs to add them to the job collection.

6. On the Scheduling and Notifications page, choose a schedule for a job collection and set up notification settings.

   NOTE: After creating the job collection, you can modify the schedule for the job collection and you can also create a new schedule.

7. Select Preview job collection when finished checkbox to preview the job collection before executing it.

8. To review the information and changes regarding the job collection, click Review Your Change at the bottom.

9. Click Finish to exit the wizard and create the job collection.

10. Once you run the job collection, the job collection runs and only those jobs will process for which workflow is not configured. If workflow is configured for any job, the request gets generated against that specific job.

11. Generated workflow request will be displayed in the "Requests" section for the workflow approver(s). If the approver approves the workflow request, the job will execute the results.

12. Run Job Collection dialog box displays overall collection statistics for the run, reports and individual logs for each job in the collection.

See Also

• Job Collection Template
• Manage a Job Collection
• Synchronize Schedule
• Transform
• Auto-Generate Unique, Complex Passwords

Scheduling and Notifications

On the Scheduling and Notifications page, you can set the schedule on the basis of which the job collection can run in future and can also set the notifications settings for the job collection.

1. On the Scheduling and Notifications page:

   1. In the Schedule Job Collection section, choose from existing schedules from the drop down list.

   2. In the Schedule section, the Task name drop down lists the Smart Group Update jobs existing in the identity store for the Active Directory domain that is provided as destination in this Synchronize job. Select a job that you want to run along with this Synchronize job. The selected job will run each time the Synchronize job is run either manually or from the Synchronize job scheduler.

      If you are modifying an existing job collection, you can also a new schedule for the job collection. Visit Synchronize Schedule

2. On the Notifications section, set up email notification of job collection run results. This feature requires Microsoft Exchange. Notifications are disabled by default and can be enabled and disabled from this page. Select the Enable notifications check box to enable them.

3. Enter the email address of notification recipients in the given box.

4. From the Send notification list, select the notification trigger event. Options are:

   NOTE: This step requires that the identity store of the destination should be configured.

   • Always: Send a notification every time the job collection is run, regardless of outcome.
   • Records are updated: Send a notification only when one or more records have been updated.
   • One or more errors occur: Send a notification only when errors occur while executing the job collection.
   • Job fails: Send a notification only when a fatal error occurs causing the job collection to fail.

5. Select Preview job collection when finished checkbox to preview the job collection before executing it.

6. To review the information and changes regarding the job collection, click Review Your Changes at the bottom.

7. Click Finish to exit the wizard and create the job collection.

8. Once you run the job collection, a workflow request is triggered.

9. Generated workflow request will be displayed in the Requests section for the workflow approver(s). If the approver approves the workflow request, the job will execute the results.

See Also

• Create a Job Collection

Synchronized Job Collection

On the Synchronize Job Collection page, you view the list of jobs that you have added to the collection and their information. You can add exisitng jobs or new jobs to the collections. You can also rename, change the order, and remove jobs from the job collection.

1. On the Synchronized Jobs Collection page, add jobs to the collection.

   • To add an existing job to the collection, select Add Existing Job(s) dialog box. Select the check box next to the name of each job to be added and click Add in Collection.
   • To add a new job to the collection, select Add New Job dialog box. Follow the steps from Create a Job.

2. Rename the jobs in the job collection by clicking the three vertical dots button and click Rename.

3. Set the run order of an individual job by clicking the three vertical dots button and then selecting Move Up or Move Down.

4. Set the action to take on the failure of a job by clicking its cell in the On Failure column and then selecting one of the following:

   • Abort, to stop the execution of the remaining jobs in the collection.
   • Continue, to continue the execution of next job in the collection.

5. If you want to remove a job from the job collection, select the required job and click Remove.

6. Click Next Step to continue.

See Also

• Create a Job Collection

Schedule a Job / Job Collection

The GroupID scheduling function enables you to set any Synchronize job or job collection to run automatically. Create a Synchronize schedule and add Synchronize jobs and job collections as targets. When the schedule runs, the target jobs and job collections are executed.

To create a Synchronize schedule, see the Synchronize Schedule topic.

See Also

• Schedules