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Temporary permissions

What are temporary permissions?​

So far, we have covered permissions that were valid for an unlimited period. However, a permission can also be granted in advance with a time restriction. Examples are users who stay in the company for a limited time, such as interns or trainees.

Configuration​

When configuring the Manual setting of permissions, you can specify a temporary release for each role. The start date as well as the end date is selected here. You can start the configuration using the Extras area in the ribbon.

temporary permission

In this example, the role "trainees" was granted the read permission to a data set for two weeks.

Color scheme​

The colors in the "time period" column provide information on the current status of the granted permissions:

  • Brown: The temporary permission is configured but is still inactive. The selected time period is still in the future.
  • Green: The temporary permission is active.
  • Red: The time period for the temporary permissions has already expired.

NOTE: Temporary permissions can also be assigned to multiple roles and users at the same time. You can select multiple users and roles as usual with Ctrl/Shift + left mouse button!

Special features of the authorization system​

Due to their very nature, temporary permissions leave lots of potential for incorrect configurations. Conceivable constellations include a situation when the only user with all rights only has temporary permissions. When these permissions expire, there is no longer any user with full permissions. To prevent this happening, users with temporary permissions are handled differently.

CAUTION: There must always be one user who has the “authorize” right to a record, who does not only have temporary permissions.